Diploma Programme Coordinator at NUCB International College  in Japan
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Diploma Programme Coordinator
NUCB International College (Japan)

Mar 22, 21
May 31, 21



NUCB International College Diploma Programme Coordinator

This job description reflects the current situation and requirements of the school. It may be modified later, in consultation with the incumbent employee, to reflect changes of circumstance and requirements.

NUCB International College (NIC) is scheduled to open on the NUCB Campus in September 2022. The school is located within the picturesque Nagoya University of Commerce and Business campus in Nisshin in the outer suburbs of Nagoya. The school and dormitory buildings are currently under reform or construction and are due for completion in April 2022.

NIC will be a co-educational boarding school for a maximum cohort of 225 students from Years 10-12 and run to the European/North American academic school year (Sept-June). The programme will provide a university matriculation pathway for Japanese returnee and international students wishing to simultaneously obtain the Japanese and the IB DP high school diplomas upon graduation. The requirements of both diplomas will be met via instruction in English in all subjects with the exception of second language subjects.

As a Teacher of NIC, you will be part of a highly collaborative team focused on student academic and individual development outcomes. You will guide students in academic and learning skills for the subject while closely following IB and Case Method approaches. Via your subject lessons, you will also contribute significantly to the personal development of students according to the IB Learner Profile aspects. You will participate as an effective leader or team member in relation to curriculum development, homeroom duties, pastoral care, committee functions and school events. In doing so, you will maintain a respectful, collaborative and constructive approach to all roles and duties, exemplifying model behaviours for your team and the students. You will report to the Principal and Vice Principal.

As Diploma Programme Coordinator (DPC), you will have a pivotal leadership role at the school. Along with overseeing the IB Diploma Programme application and 5-year evaluation processes and ensuring that the school is adequately prepared in that regard, the DPC will work closely with the NIC management team in all facets of developing the school. The DPC will also represent the school at IB DP and leadership networks in Japan and attend regional IB conferences as required. He/she will report directly to the Principal and is responsible for the following deliverables, the broader sub-headings of which may also form the basis of key performance indicators.

 1.     Leadership

  • Participating in and contributing to key school development meetings
  • Providing pedagogical and administrative leadership to staff
  • Overseeing induction, training and ongoing mentoring of staff
  • Guiding teachers in relation to IB and Case Method teaching and learning approaches
  • Guiding teachers in relation to school regulations and policies
  • Contributing to the ongoing development and promotion of the school in collaboration with other management staff
  • Overseeing the ongoing quality and compliance of the DP at the school according to the IB Standards and Practices
  • Contributing to teacher recruitment processes including updating of job descriptions, advertisements, candidate selections and interviews with the management team
  • Developing clear targets and benchmarks for success for teachers to aspire to on an individual basis and link these to yearly performance evaluations
  • Conducting teacher evaluations for professional development, salary increases and promotions
  • Collaborating with the Principal in teacher award and disciplinary procedures
  • Identifying, planning and monitoring the professional development needs of individual teachers and the team
  • Monitoring subject groups, CAS, ToK and EE as necessary to ensure that the DP is well implemented according to IBO guidelines
  • Leading the school through the DP authorisation and evaluation processes in close collaboration with the Principal

2.     Programme coordination and administration

  • Coordinating teacher cover and schedule adjustments, in the case of absences
  • Planning, coordination and administration in relation to the school’s online management system (ManageBac)
  • Distributing of the Diploma Programme Coordinator Notes according to subject
  • Distributing and guidance in relation to the IBO DP Handbook of Assessment Procedures
  • Coordinating information in relation predicted grades and marks for internal assessment and monitoring student progress
  • Monitoring the receipt of internal assessment forms and student work for submission to examiners on MB and IBIS
  • Developing and sourcing teacher support material for subject support and professional development
  • Coordinating the timetable of internal and external school deadlines in relation to the DP on the school calendar
  • Developing and monitoring the articulation and delivery of the curriculum, over the three years of the programme, considering skill and content development in collaboration with the Director of Teaching & Learning
  • Organising and leading monthly DP meetings
  • Participating in weekly steering committee meetings and other governance meetings as required
  • Coordinating teacher internally and externally delivered professional development in consultation with the Heads of Subject Groups
  • Organising teacher registrations for the DP on My School and IBIS
  • Communicating DP curriculum developments and administrative changes to the teaching team
  • Developing and updating the Diploma Programme, EE and CAS student guidebooks along with the EE and CAS coordinators
  • Ensuring records are accurate and kept up to date when students change subjects or levels
  • Following through with IBO procedures for sending results to universities

3.     DP Examinations

  •  Ensuring students are registered for an examination session, according to deadlines in the Handbook of Procedures
  •  Overseeing the organisation and scheduling of mock, internal and external examinations including the proctor schedule
  • Maintaining the security of examination papers
  • Informing students and invigilators about examination procedures and regulations according to the IB rules and regulations
  • Providing students with examination schedules and the IB handout on the ‘conduct of the examinations’
  • Checking requirements for calculators, data booklets, case studies and other authorized material for examinations
  • Establishing an invigilation schedule and informing invigilators of the schedule
  • Ensuring that all invigilators are aware of their responsibilities
  • Monitor internal assessment standards including assessment task reviews and moderations

4.     Post examinations

  • Ensuring students receive their results in a timely manner
  • Informing students about their opportunities for enquiries upon results and retaking subjects
  • Registering six-month retake candidates by July 29 (May to November) or January 29 (November to May)
  • Distributing diplomas, diploma results and certificates to students post-graduation

5.     Promotion and programme development

  • Assist the management and Admissions and Marketing team with promotional strategies and activities
  • Ensure that the website pertaining to academic matters is regularly updated
  • Assisting in the development and preparation of school promotional material
  • Preparing information meetings and seminars for parents and prospective students
  • Maintaining contact information with alumni
  • Maintaining and selecting information for use in recruitment and school promotional material
  • Maintaining records of scholarships and university entrance
  • Planning for the long-term improvement of the Diploma Programme within the school
  • Develop and monitor initiatives for the promotion of IB values at the school
  • Contributing to the development and updating of school policies according to the cycle
  • Overseeing planning and preparation for IBO 5-year evaluation

 6.     Budget

  • Submitting budget requests to the Principal and NIC Administration
  • Ensuring the payment of fees to the IBO is carried out in a timely manner
  • Identifying and purchasing of learning resources in collaboration with Heads of Subject Groups


7.     External networks

  • Liaising with offices of the IBO, the regional office, and sub-regional organizations on behalf of the school
  • Completing IBO surveys on behalf of the school as required
  • Representing the school at IBO regional conferences and DPC Japan Network meetings as required and reporting on development.

8.     Teaching and learning approaches

  • Being knowledgeable of, and practice consistently, International Baccalaureate and Case Method teaching and learning approaches
  • Delivering lessons consistently incorporating student-centred approaches and skill-development foci
  • Maintaining high expectations according to individual student capacity
  • Designing lessons that are innovative and in which appropriate risks are taken to inspire, motivate and challenge
  • Reflecting systematically on formative and summative assessment to enhance student progress and outcomes and use relevant data to monitor progress, set targets, and plan subsequent lessons.
  • Giving pupils regular formative feedback, both orally and through accurate and detailed marking in relation to set criteria, and provide students with the opportunity to reflect on and respond to the feedback.
  • Ensuring students clearly understand the assessment requirements prior to completing the task required; All students are given a copy of the assessment criteria and clearly understand what constitutes ‘quality work’ in relation to each criterion
  • Ensuring classroom work is expanded upon via homework tasks which offer varied approaches and are differentiated according to student needs
  • Developing student self-advocacy via choices in lessons and curriculum planning
  • Establishing clear classroom rules and routines of behaviour for students to follow to ensure all have equal learning opportunities but at the same time being careful not to stifle creativity and open inquiry
  • Collaborating consistently and effectively with other subject teachers to improve the learning experiences for students

 9.     Curriculum design

  • Developing subject units on ManageBac (online curriculum management system) for the subject course continuum from the Pre-IB Year to the DP-2 Year level
  • Ensuring the following aspects are suitably planned for in each unit of the subject curriculum:

o   IB Approaches to Teaching

 o   Case Method

 o   Theory of Knowledge

 o   Creativity, Activity, Service

 o   Approaches to Learning Skills

 o   Learner Profile

 o   Language Support

 o   International Mindedness

 o   Inclusion Support

 o   Academic Honesty

 o   Information Communication Technology

 o   Formative and Summative Assessment approaches

 o   Resources


  • Establishing benchmarks with the Head of Subject to enable reporting on the progress of the ALS programme in the subject in terms of vertical and horizontal articulation
  • Feeding back to the Group Subject Meeting regarding curriculum requirements for class scheduling
  • Collaborating horizontally and vertically with other teachers across the curriculum to improve learning, provide cross-curricular learning opportunities and develop LS
  • Knowing the Theory of Knowledge subject matter well in theory and practice in relation to your subject

 10.  Student support

  • Collaborating with the Vice Principal, Teaching and Learning Coordinator, homeroom and subject teachers, and house supervisors to ensure the academic and individual development progress of students
  • Overseeing the general well-being of students along with the management team, counsellors and homeroom teachers
  • Advising students on subject selections
  • Informing students about the IB Diploma Programme General Regulations
  • Acting as an advocate for student concerns with the IBO
  • Monitoring student progress, identifying students at risk of failure, and initiating the Individualised Support Plan (ISP) as required
  • Submitting requests for inclusive assessment arrangements for candidates with assessment access requirements, one year in advance of the written examinations
  • Communicating with students in relation to malpractice and behavioural issues and overseeing disciplinary procedures in reference to school policies
  • Assisting the Head of Student Careers to ensure the careers program supports students appropriately and consistently on their pathways to university domestically and internationally, and ensuring the HRTs are appropriately resourced and supported in their respective roles to the same end.

 11.  Parent engagement

  • Informing parents and prospective students about the Diploma Programme and associated IB Diploma Programme General Regulations
  •  Consulting with parents regarding student behavioural and disciplinary issues
  • Consulting with parents in regard to students with special educational needs and individual support plans
  • Promoting understanding of the academic and personal demands and requirements of the Diploma Programme including the core and the parental role in supporting students
  • Preparing and conducting presentations on how to use ManageBac
  • Developing initiatives to ensure parents are actively engaged in student learning and as part of the school community considering the boarding school situation

12.  Essential Attributes

  • Sound communication, presentation and team mentoring skills
  • High level of organisation and planning skills
  • Empathetic and understanding of all stakeholder perspectives
  • Keen and broad sense of humour for a multi-cultural environment
  • Respectful to all members of the school community at all times
  • Lead by example with high, but reasonable, expectations
  • Growth mindset consistently evident – willing to listen and learn from all and improve
  • Highly motivated and motivating
  • Flexible in outlook and receptive to change as required in meeting the needs of the school
  • Constructive and solution focused
  • ICT and ManageBac competent enough to be able to lead others in functional aspects
  • Know IB and Case Method teaching and learning approaches very well in theory and application across a range of subjects
  • Have a broad working knowledge of subject-to-subject assessment and IB submission requirements
  • Be positively inclined towards and proactive in learning basic conversational Japanese for communication purposes with members of the administrative team
  • Maintain a healthy balance between work and leisure time

13.  Code of Practice

  •  Be guided by the NIC Mission Statement, NIC Educational Philosophy and NIC Staff Code of Practice in behaviours and approaches


Application Deadline

May 31, 2021

The Application Process

1. All applicants are required to visit the NUCB International College website and complete the online application. Please note that as part of the online application, you will be required to upload the following documents:

  • CV and cover letter outlining educational philosophy (max 3 pages)
  • University degrees and transcripts
  • Teacher’s license (if current)

2. Only short-listed candidates will be contacted with the instructions and requirements for the next step in the interview process

3. Interviews conducted:

  • The candidate chooses either to have an online or onsite interview for which he/she must bear the transportation costs
  • A suitable date for both parties is determined - usually within one week of the initial interview notification
  • Short-listed candidates notified of the outcome of the interviews
  • The successful candidate is sent a contract within one week of the outcome notification, then signs and returns the contract within 3 working days

Visa Conditions and Teaching Permit

  1. If the selected candidate requires a Japanese working visa, NIC will issue a Certificate of Eligibility (COE) for presentation at a Japanese Embassy or Consulate in his/her country in order to gain the visa. The usual processing time for this visa is one week.
  2. After arriving in Japan, NIC will apply for a teaching license on behalf of the selected candidate from the Aichi Prefecture Board of Education. The usual processing time for this is several weeks.


Link to NIC Employment page for Job Descriptions: https://icj.nucba.ac.jp/employment/

For all other inquiries, please contact: bunsho2@nucba.ac.jp

Did You Know…?

Senior Associate Bill Turner’s international teaching career has taken him to Sudan, Italy, Qatar and the UAE as well as his home country of England. His very first teaching position was in rural Sudan.