DP Coordinator at Hiroshima Global Academy in Japan
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DP Coordinator
Hiroshima Global Academy (Japan)

Mar 14, 19
Apr 30, 19



Hiroshima Global Academy (HiGA) is a Prefectural public school funded by the Japanese Board of Education. We provide a high level of learning opportunities for exceptionally motivated students, regardless of economic circumstances. We are leading Learning innovation not only in Hiroshima, but also in Japan. We change our learning from teacher-centered to learner-centered and from contents-based to competencies-based.


Mission Statement: To be a global leader in building peace through the power of learning

 Vision Statement: To foster leaders who create in their community a better future for peace and sustainable development

  Core Values: To be a learning community whose global vision is rooted in a local context



HiGA’s School campus is located in Okushi, Osakikamijima-cho, Toyota-gun, Hiroshima Prefecture.  Osakikamijima, where the school is, is a remote island in the Seto Island Sea. It is world-famous for its islands and areas of outstanding natural beauty. It is quiet, safe and full of welcomes. There is no bridge between the main island and the island. You have to take a ferry, so it is rather difficult to commute from the mainland. In many cases, teachers choose to live in an apartment in the island.


Scope of Responsibility: 

Directly supervises the IB DP Program and as a member of the leadership team, provides leadership, administrative and supervisory skills for Academic Faculty Heads and teaching staff.

Reporting Accountability:

The Diploma Coordinator reports directly to the Principal and Vice Principal(Curriculum) and liaises closely with the MYP Coordinator, the Senior Leadership Team, Academic Faculty Heads, teaching staff, and students.

Skills, Qualities and Experience:

  • A passion for student-learning and high regard for student well-being.
  • Ability to make decisions, maintain effective relationships with school stakeholders and maintain close attention to detail.
  • Possesses good human and interpersonal relations.
  • Ability to lead, supervise, meet deadlines, and implement current trends in the IBDP and staff development.
  • Fluent in both written and spoken English.
  • Sees the mission, vision and values of the school at the forefront of teaching and learning.
  • Has a high ethical sense and a strong responsibility for education.
  • Has the motivation to continue research in and development of advanced education.
  • Shows a diversity of perspectives and awareness of global citizenship and international-mindedness.
  • Has the motivation and desire to be actively involved in the local community in Osakikamijima town and within the global network.


  • A Bachelor’s degree is essential with a qualified teaching certificate.
  • A Master’s degree in education or administration or related fields would be desirable but not a pre-requisite.
  • English Ability Level: Native level. If non-native, must have equivalency to CEFR C1 level.
  • Familiarity with the philosophy of the IB and the teaching and learning within the DP program.
  • Need at least three years of experience as an IB Diploma Coordinator (this may need to be changed).

General Responsibilities and Duties:

  • Successfully leads the implementation of the IB curriculum closely aligned to the HiGA Mission.
  • Takes on the role of the IB DP Programme Manager when dealing with all outside agencies and authorities.
  • Coordinates and supervises all activities and programs related to the IB DP Program.
  • Supports the Leadership Team in school-wide leadership and planning.
  • Ensures that the students following the IB DP program are suitably challenged and feel successful in what they are doing.
  • Ensures that students are meeting deadlines.
  • Assists in creating a learning environment conducive for student learning and student well-being.

Specific Responsibilities and Duties:

  • Ensures all updated IB publications are suitably disseminated to all relevant teaching staff within the DP program including details associated with Standards and Practices and Procedures.
  • Maintains a record of all completed planning documents.
  • In line with the school’s assessment policy, ensures the school’s essential agreements are followed and maintained.
  • Lends support to the School’s strategic plan.
  • Develops and reviews all reporting documentation during the DP years.
  • Participates as a member of committees pertaining to curriculum and assessment.
  • Ensures scope and sequence documents are consistent with the IB philosophy, and that they support the program of enquiry and an inquiry-based, concept driven approach to learning.
  • Regularly reviews guidelines pertaining to TOK, CAS and Extended Essay across all subject areas and disseminates all relevant information to the relevant teachers. 
  • Oversees the updating of department handbooks and academic policies on an annual basis.
  • Liaises with all relevant examination bodies and takes full responsibility of handling and circulating DP examination results to all relevant constituents and answering any queries pertaining to those results.

Resource Management:

  • Establishes an inventory of resources.
  • Ensures resources are available for the IB DP programme which cater to the needs of second language learners and the different cultural backgrounds.
  • Distributes IB Coordinator Notes to department heads, giving advice on content where necessary and arranging follow-up sessions to discuss outcomes where appropriate.
  • Regularly monitors the IB online resource My IB and distributes relevant information to department heads and the Vice Principal (Curriculum) in those areas pertaining to curriculum delivery and change.
  • Contributes to on-line forums, such as My IB and IBEN for IB Coordinators and promotes IB teacher on-line presence within these forums.
  • Keeps abreast of all developments pertaining to curriculum changes and initiatives within the IB Diploma programme and ensures that all IB teachers are aware of their subject review cycles and changes within these cycles.


  • Supports the Vice Principal (Curriculum) during the process of business planning, giving advice particularly on department needs and capital requests.
  • Supports the Vice Principal(Curriculum) on developing the annual curriculum improvement plan.
  • Maintains strict budgetary controls through regular monitoring and intervention.
  • Supports and guides department heads on budgeting arrangements and keeps the Vice Principal (Curriculum) updated on budgetary needs within the academic year.
  • Lends support to the DP timetabling arrangements and recommends staff allocation to subject areas.
  • Works closely with the Vice Principal (Curriculum) in management of department heads and staffing arrangements.
  • Participates as a member of the learning coordinating team.
  • Acts as Examinations Officer for IB, JNC and SATs.
  • Contributes to the maintenance and updating of the coursework calendar on a regular basis.
  • Ensures compliance with coursework deadlines, particularly in regard to IB assessment and Extended Essay.
  • Contributes to the maintenance, review and implementation of the Extended Essay on a regular basis and works closely with both the TOK and CAS coordinators.
  • Makes arrangements for IA submission to the IB and JNC.
  • Chairs Heads of Department meetings.
  • Engages in the process of performance management of department heads.
  • Manages and supports the development of department improvement plans.
  • Participates in annual department reviews.
  • Manages and supports the review of Department Handbooks, ensuring that policies, such as, but not exclusively to, academic assessments and risk assessments are updated to an agreed schedule.
  • Assists and advises on the SEN policy and ensures updating on a regular basis.
  • Assists and advises on the Academic Honesty Policy and implementation plan.
  • Oversees the development and review of policy pertaining to ESL provision.
  • Ensures complete engagement of Toolset by each department working in collaboration with heads and teaching staff.
  • Plans for and oversees the upgrading of academic learning environments, intervening to ensure a professional level of appearance, the use of interactive learning [such as internet/data projectors] and optimum use of space and facilities are being implemented.


  • Provides subject choices for prospective IB Diploma students in Year 10, collates their wish list of subjects and then confirms subject choices with students to meet their needs as far as is conceivably possible within the constraints of the timetable.
  • Working closely with tutors and teaching staff, conducts interviews with all students in Year 10 offering advice and counseling on IB DP subject choices.
  • Maintains accurate, updated records in the student database on student learning and well-being and offers advice and support in the database’s ongoing development.
  • Makes provision for students with special needs during term time and examination periods.
  • Provides information, direction and support to academic staff regarding lack of student academic progress and academic disciplinary issues.
  • Takes responsibility for tracking IB DP students’ attendance.
  • Provides academic counselling and support for IB DP students during times of absence due to medical reasons.
  • Supports student learning through such initiatives as, but not exclusively, study talks, dissemination of good learning practice, Academic Honesty policies, Extended Essay and research advice.
  • Informs students as to their examination marks in order for them to make informed decisions on re-mark requests, re-sits, university guidance issues, etc.
  • Organizes and coordinates all examinations including mock (trial) examinations, re-sits and final examination arrangements including allocation of invigilators and examination venues.
  • Ensures after-exam follow up forms and responses are submitted in a timely fashion.
  • Arranges policy and procedures for tutorial support for students sitting SATs, etc. Staffing and Policy frameworks.

Professional Development:

  • Working with the Vice Principal (Curriculum), ensures adequate DP professional development opportunities are provided for teachers and administration both off and on campus.
  • Leads and engages in regular PD and support new teachers with the necessary guidance.
  • Provides team planning to assist in the development of units of work and to ensure that units of inquiry have an international focus and a focus on language development.


  • Ensures that all requirements and procedures set by the IB concerning the DP program are adhered to.
  • Works with the administration team to maintain an ongoing focus on the learner profile.
  • Acts as a liaison between the school and the IB.
  • Conducts parent information sessions.
  • Assists in facilitating consistency in curriculum and reporting practices and documentation across the school.
  • Sets up and allocates collaboration time for all IB teachers. 


  • Salary: Expected annual salary: up to 7,400,000JPY.
  • Working hours: Weekday: Normal working hours 10:30-18:00. HiGA will have boarding facilities and in case of work on Saturday, should this be an option, the normal working hours will be 8:25-15:55.
  • Working shifts:Shift 1 -Monday- Friday with weekend holidays. - Shift 2 - working on Saturday and 4 other days during the week (with Sunday and one week day holidays) alternating with Shift 1 (bi-weekly). Choice will need the Head of School’s approval.
  • Working Days and Holidays: Maximum monthly working days shall be 20 days and maximum annual working days shall be about 190 days. Average monthly working days will be 17 days with possible fluctuations above and below on seasonal vacations, consecutive leaves such as “Golden week”, and school events. An Annual paid holiday is 12 days (upper limit).
  • Accommodation: We will respond to your consultation.


The deadline for application submissions is 30th April 2019.

Please fill in all the required information and send the application via the link below for the 1st step.

Application link: https://bit.ly/2EzZhQs

If you have any question, please feel free to contact  ecyuko@hiroshima-c.ed.jp

1st step: Document Screening

The School will contact only those who passed the document screening to arrange the date for interview.

Those who pass the 1st step are required to hand the necessary qualification or certificates such as the residence card, University’s Graduate Certificate and Teaching License as well as a letter of reference and Photo before the interview.

2nd Step: Online interview (Skype)

3rd Step: In-person interview

The candidates are required to come to school in Osakikamijima, Hiroshima.

The school will give notification about the result to all the candidates that took interview steps and will contact the successful applicants. 

Attention: If you apply for this position, please inform the school and us (Admin@searchassociates.com) that you saw the notice on the Search Associates website.

Please note this school is not a registered member of Search Associates.

Did You Know…?

Senior Associate Sally Gordon spent three years sailing the seas aboard a catamaran with her husband Robert, also an experienced educator (and sailor).